Posts Tagged ‘corporate event planning’

Montreal Grand Prix for Your Corporate Event

Tuesday, April 23rd, 2013


Attracting more high profile visitors to the city than any other time of year, Montreal Grand Prix weekend offers exciting possibilities for your corporate needs. However, while F1 weekend may be one of the best times of year to mix business with pleasure in this historic port city (a well-established nexus of both), but it is also possibly the most ambitious time of year to do so, and without the proper connections it can be not only challenging but very costly.

We are proud to offer you the very best of Montreal Grand Prix 2013 for the very best price. Our wholly customizable packages start with an unbeatable rate on gold tickets to the race for all three days and luxurious downtown accommodations. Our elite hotel and ticket packages come with the option of an exceptional variety of add-ons, all guaranteeing you the best value for this very special weekend in Montreal:

Ultra-Exclusive Access to the F1 Races

Experience Canadian Grand Prix as a true jet setter with our ultra-exclusive on-track options, including:

  • Private tables with unobstructed view of start finish line, including fine dining and top shelf drinks (for all 3 days of the races)
  • Your own private or sectional tent (up to 50 people) right by the podium / start finish line

Ultra-Exclusive Access to the F1 Nightlife

Of course, Canadian Grand Prix weekend is not just about the races, but about the exclusive nightlife, events, and so much more.

Be in the winners circle all weekend-long by signing up for a variety of our optional off-track add-ons, including:

  • Glamorous dinner cruise with your employees or clients on a luxurious yacht
  • Exclusive itinerary planning: Montreal’s hottest nightclubs, restaurants, supper clubs, and more
  • Ultra-exclusive itinerary planning: All downtown Montreal nightclubs and restaurants will be slammed on this weekend, but only the very best connections will get you into the very hottest spots and F1 parties.

Whether you are looking for simply the best value on hotel and tickets or are “jet set” on sipping Cristal alongside F1 drivers and celebrities, our Montreal Grand Prix 2013 packages offer you unrivaled deals and options for this one-of-a-kind weekend.


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Planning Dos for a Corporate Halloween Party

Thursday, October 18th, 2012

Do candy inspired cocktails

Far from being corny as this pun, candy-corn and other treat-inspired drinks are a big trend this season, and would be a great addition to your Halloween party. Of course, done wrong, such sweet treats can go horribly wrong. For cocktail ideas, Montreal nightlife offers many nightclubs that rock this trend the right way, such as Candi Bar, which serves many delicious drinks to serve as inspiration, many with actual candy in the drinks. Well connected in Montreal nightlife, Montreal event planners also have connections with the city’s best bartenders, and can assure the highest degree of quality available for this and other aspects of your corporate event.

DO a murder mystery dinner

Murder mysteries can be tedious, sure, but if you have ever been to a quality one, you know how fun they can be, and of course this is a great idea for a corporate Halloween party. You can trust our insider connections and knowledge to connect your group with the best murder mystery company, whether you are interested in fine dining at Montreal restaurants or for the fun to come to you.

DO prizes for best costumes

It may seem obvious, but this is a common activity for staff Halloween parties because it is always such a hit. Inform your staff of the prizes on the invitations, and they will immediately have reason to be engaged and participate in your event. Make the prizes worthwhile, cover a variety of categories, and save the contest for later on in the evening, when anticipation will be at optimal peak.

DO reserve a private room at a Montreal nightclub

Not only is Montreal nightlife teeming with hundreds of Halloween parties every year, but many Montreal nightclubs are comprised of very unique venues. Whether housed in eerily old buildings or clad in fantastically bizarre décor (or both), these one-of-a-kind settings are ideal for that other-worldly feel you want for the fresh perspective it would bring to any corporate event, and especially for a Halloween party.

Don’t worry, it’s not too late to throw the ultimate, beautiful nightmare of a Halloween party, minus the nightmare of planning it. The leading Montreal event planners are here to help.

 For more tips, read Corporate Halloween Party Don’ts.


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Planning Don’ts for a Corporate Halloween Party

Tuesday, October 16th, 2012

Have you harvested your brain for corporate Halloween party ideas and come up short? If you want to make sure your Halloween party is scary good and not scary bad, here are some idea don’ts for a corporate Halloween party:

DON’T throw it in the office.

They see that place enough, and not one of them wants to clean up all that glitter the next day (or rather, continually, for weeks). One of most lucrative aspects of any corporate event is the new perspective that is gained from a new environment, and staff parties should be no exception…Especially in a city as haunted with Halloween activities and nightlife options as Montreal!

DON’T bob for apples.

Women’s costumes will get wet, some will either get upset over ruining their costumes, or worse, get hooted at for being a ghost that’s a little too transparent afterwards. While most women would be fine with this kind of a thing, it’s wise to just avoid the token female who will ask “What male chauvinist came up with this as a game? Why didn’t we just have a wet t-shirt contest?”

DON’T enforce a dress code or overly rigid theme.

While you should have a theme for every corporate event, Halloween is all about anti-conformity, and dressing however you want, with no repercussions. If everyone (many of whom are busy at work 5 to 7 days of the week) are forced to all go out and find a particular kind of costume (especially of an overly specific type), it will feel as though their job is basically asking them to not only work, but pay for no compensation…Plus, its just less fun. A theme for your Halloween party is fine, but the theme should either be optional for attire or be loosely open to interpretation.

By the way, it’s October 16th and you are still trying to plan your Halloween party??? Don’t worry, we can arrange your flawless corporate event with so little notice, it’s spooky.

For more tips, read Planning Dos for a Corporate Halloween Party.


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Corporate Event Trends for 2013, Part 2: Keeping up with the Millennials

Tuesday, August 28th, 2012

For the first part of this article, go to Part 1: Sustainable Solutions for Businesses and the Environment.

Trends are not born in a vacuum, but are informed by one another and the current socio-economic landscape. So, as with green and locally focused trends, so too are millennial-related trends informed by a budget-conscious, result-oriented focus on the future.

Corporations are starting to take notice of millennials (Generation-Y births from aprox. 1982-2000), and this coming year will see many trends related to this generation’s entrance into the workforce. With the retirement of many baby boomers on the horizon, it is anticipated that millennials will be quickly acquiring leadership positions, and many corporations this year will be catching on to the fact that new approaches to productivity and communication will be required.

New Approaches to Employee Recognition

Ivey Business Journal noted the millennial need for increased and new methods of feedback, including individualized employee recognition. They also note that feedback must be given in a way that millennials are receptive to. Many corporations will be utilizing such methods in 2013, offering bigger incentives to fewer, exceptional employees.

Events Dictated by Purpose, not Tradition

Last year’s trend towards eschewing events that only seem to occur “because it’s time” in favor of unique events revolving around a clear purpose will continue to gain popularity amongst savvy baby boomers looking to communicate with a less traditional, more individuality and creativity-oriented generation. There will be an increase in for instance team building activities, which are thought to be suited to millennials.

Innovative and Increased use of Technology

While it may seem obvious that corporate events need to keep up with ever-increasing advancements in technology, thanks to tech-savvy millennials, they need to simply get better at it—and fast. Predictions for increased use of video, social media, holograms, and a slew of technological advancements that haven’t even dawned on most of us yet, will be important for planning corporate events that are educational and engaging for tomorrow’s future business leaders.

Youthful venues like Montreal night clubs will be become an increasingly popular event choice for millennial-savvy employers.

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Corporate Event Trends for 2013, Part 1: Sustainable Solutions

Tuesday, August 28th, 2012

Corporate events are often planned many months or a year in advance, so when it comes to staying on top of the latest industry trends, corporate event planning should far from be an exception…Especially  for 2013, a year anticipated to yield many trends with a future-focused agenda.


Sustainable solutions will continue to ‘sustain’ as a big trend in 2013. The advantage of choosing eco-friendly options for your corporate event is not only that it will have sustainable benefits for the environment, but sustainable benefits for your business. Employees and clients will more easily become engaged with your event and message if it is presented to them through the lens of an ideology they trust and care about. Furthermore, cutting down on waste, by for example, asking attendees to RSVP (via email!) to minimize wasted food, minimizes budget spending as well as environmental harm.


The eco-friendly practice of choosing events close to attendees, as well as enriched by local culture, will continue to rise in 2013. Travel for corporate getaways or other events is also anticipated to be more immersed in the local culture of destinations, perfectly suited to culturally lively and eclectic cities like Montreal.  Locally produced foods is gaining steam from various other related food trends forecasted for 2013, including sustainability and “über-convenience”(as seen in the market report “The magnificent seven food trends to 2013″ released by

Though our continued budget-conscious times will continue to have an impact on events planning strategies, corporations are thought to be planning as many if not more events for 2013, as echoed in an annual Corporate Event Marketplace Study survey by Special Events. Thus, meticulous event planning and orchestration, guided by forward-thinking trends, will be vital as ever to ensuring that corporate event yield manageable ROIs and other positive outcomes.

To read more futural projections on next year’s future-focused trends, go to Corporate Event Trends for 2013, Part 2: Keeping up with the Millennials.

With a culture passionate about gastronomy and a wealth of unique activities and festivals, Montreal-based companies should capitalize on the increasing trend towards local focus.

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Choosing a Theme for your Corporate Event

Tuesday, August 21st, 2012

As successful corporate event planning depends on careful attention to a myriad of details, even deciding where to start can be overwhelming.

Theme selection is a great starting point for conceptualizing an event, as many other details can be planned through the lens of your theme; whether you are planning  a conference, getaway, or other corporate event. Here are some elements to consider when selecting your event theme:

1- Purpose 

Some events like holiday parties may have a self-explanatory purpose, but even holiday parties themselves can tie in a useful announcement or message about your company. Your purpose may be related to certain workplace skills you would like to develop upon, via organizational development tactics, team building exercises, motivational speeches, and more. Whatever the purpose of your event, you should think of a tagline that reinforces it, as well as relates to your theme. This can be put on banners, invitations, woven into speeches, etc.

2- Brand

While the details of your event should be planned in accordance with your theme, they must do so in a way that is condusive to your brand. For example, distributing cigarette-shaped candies at a family event for a nicotine patch company would be inappropriate (however suited to the theme).

3- Attendees

Considering your audience is another important and helpful factor in determining your theme. For example, a staff largely verging on golden years may not be interested in a ‘street-smart’ themed event with break dancers and graffiti.

Your theme can be resonated in event planning details ranging from beverage and food selection, to decor, attire, entertainment, seating cards, and much more. Experienced Montreal Event Planners can skillfully commit to your theme in a manner that is original, meticulous, and result-oriented.


Acrobats can really take a circus theme to a whole new level of event planning!

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Employee Recognition Ideas for Effective Results

Thursday, August 16th, 2012

Employee recognition is not just about getting staff members to like you or feel rewarded. Effective employee recognition requires setting out specific qualifications for recognition, making it clear to employees that rewards are being given for specific accomplishments or behaviors, not  because of an automatic, scheduled lottery, favoritism, or any other reason.

Once the specific guidelines have been outlined, you can then host quarterly, annual, or less expected, special events wherein employees (who already received a personalized thank-you letter for their efforts) can be recognized, in a manner that will not only reinforce that behavior, but boost overall staff morale. 

Team Building Exercises

In addition to award ceremonies, team building activities are a great way to reward employees with a break away from the office, as well as improve on areas for concern. Discern which skills most need sharpening, and make that the criteria for determining your team building exercise. If you know the problem but are having trouble deciding the right solution, talk to the expert Montreal Event Planners for ideas.

Employee Award Events

While employee recognition should not feel predictable or computer generated, employee award events should involve and engage all members of your team. Having an employee recognition luncheon or dinner at a top-notch Montreal restaurant or other stimulating environment is the first step towards ensuring that no members of your team will feel they would rather have been left at work than watch their fellow staff members be rewarded.

Award recognition ceremonies should also involve restating the qualifications for the rewards, and incorporate some sort of team building exercise or motivational speaker that will further bolster the positive qualities or skills that the awards set out to reinforce.

Talk to Montreal’s premier corporate event planners to ensure that employees are rewarded in a thoughtful manner that will boost staff morale, bolster productivity levels, and maximize your return on investment.

Treat staff to a fun employee recognition soirée to make sure all team members feel valued.


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Montreal Corporate Getaway Idea: Food Lovers Theme

Thursday, August 9th, 2012

If your stomach is the way to your heart, share your passion with executives or staff with a ‘Food Lovers’ themed corporate getaway in Montreal, a fitting  destination both for its varied and passionate gastronomy. Renowned for blending inspired varieties of cultural influences and creating exciting, avant-garde culinary experiences, Montreal chefs employ multifarious and exquisite taste, sure to impress food lovers of all inclinations—and who doesn’t love food?

Getaway ideas

• Enjoy world-class fine dining at a customized selection of top Montreal restaurants, lounges, or supper clubs. Montreal Event Planners has the knowledge and connections to recommend ideal dining settings for your itinerary, providing you with reservations to Montreal’s most exclusive and well-reputed dining establishments. Whether you are looking for gourmet catering, dining, or to book an entire room or restaurant in one of the city’s best venues, Montreal Event Planners will ensure you experience our beloved culinary capital to the fullest.

• Delight your staff with an elegant dinner cruise along the St. Lawrence for a unique experience of Montreal and its cuisine. Invigorate your staff with the full sensory experience of Montreal with music an dancing.

• Take cooking classes with a world-renowned chef at a Montreal restaurant. Idea: show your staff you care about them and the environment by taking organic cooking classes.


Corporate getaways are known for invigorating staff with a renewed sense of purpose, actualizing creative potential among staff members that would otherwise have remained untapped at the office. Well known for being an artistic and passionate city, these traits are emblemized by Montreal’s culinary culture, which is sure to provide a spirit-lifting and creativity inducing theme for your corporate getaway.

• Thank your staff. Staff who feel appreciated and part of a team will feel a stronger sense of community and loyalty, fostering improved team building skills and increased productivity for your business.

Montreal Event Planners are proud of Montreal, and proud of the fact we can offer you the best of it. Talk to us about how we can take immaculate care of all the details concerning your Montreal corporate getaway.


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Eco-Friendly Options for Your Corporate Event

Tuesday, August 7th, 2012

Incorporating eco-friendly practices into your corporate event will boost moral among staff, and confirm to both them and your clients that you have sound business practices that are ethically informed.

There are many ways to plan an event that takes socially responsible efforts to decrease its impact on the environment, while making a lasting impact on attendees.

Businesses are “seeing the light” with energy efficient lighting

Not only are natural light or eco-friendly light bulbs more economical options, they will exude “eco-friendliness” in a way your attendees can both see and feel. Many businesses have warmed up to natural and full-sprectrum lighting, finding value in studies that show energy efficient, full-sprectrum lighting to create benefits among workers such as increased productivity, as well as reduced absenteeism, headaches, and eye strain, a common symptom of improperly lit work spaces (source: “A Literature Review of the Effects of Natural Light on Building Occupants” by NREL). To show your staff you really mean business when it comes to eco-friendly practices, you can announce that upon your return, your business will continue to enjoy the benefits of natural light in the office (by, for example, installing energy efficient, full-sprectrum lighting).

Paper-free presentations and meetings

Using handouts are a waste of paper, money, and time. Instead, take advantage of eco-friendly uses of technology, such as paperless meeting apps for Ipad, etc.

Choosing a destination with eco-friendly options

If you will be traveling for your corporate event, you can compensate for the wasted energy of travel by choosing a destination with ample eco-friendly options. For example, Montreal restaurants offer many eco-friendly fine dining options, serving organic, fresh delicacies that will show your clients you really do “think with your gut.” Aside from Montreal’s progressive inner core, it is also surrounded by areas of plush, largely untouched nature, which would be perfect for a wilderness getaway. If you want to appear fully committed to your eco-friendly theme, chose washable dishes and cutlery in favor of disposable ones, and avoid use of paper napkins in favor of hankerchiefs.

While your corporate event should involve a new environment and some non-work related activities, you should always have a theme for your corporate event that will make it memorable, engage its members on a personal level, and most importantly, have a beneficial impact on your business and how it viewed by your staff and or clients. Having an eco-friendly themed corporate event will accomplish all of the above, as well as promote a worthwhile cause.


Not only will eco-friendly event planning promote future growth for your company and the environment, it can save you money, too.

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Montreal Skiing for Your Corporate Getaway

Monday, August 6th, 2012

Though some of you will want to throw things at me for bringing it up, the good news about winter’s imminent approach is that it’s only a few short months until Quebec ski season! That means it’s a great time to start planning your corporate getaway ski weekend.

Corporate getaways are designed to be rejuvenating, breathing new energy into your team and improving communication amongst employees—and nothing says “new perspective” and “fresh air” like standing atop one of the breathtaking peaks in Quebec!

When is Montreal’s ski season?

Ski resorts in Quebec are open by the third week in December (though some open as early as late Novemember), and are closed by mid-late April. While you should  find optimal conditions throughout the ski season, it’s a good idea to check weather conditions for Quebec ski areas beforehand, just to be sure).

Where to ski

Montreal and its surrounding areas offer some of the most popular ski destinations in Canada. Eastern Canada’s most impressive peak, Mont Tremblant, is located in the scenic Laurentians. Lesser-known Mont Blanc is right nearby, offering the same breathtaking backdrop for a smaller budget. A very trendy ski area just North of Montreal, Saint Saveur offers a selection of 5 different ski resorts. For expert skiers only, the Mont-Sainte-Anne Ski Area is a must, boasting the highest vertical drop for night-skiing in Canada.

Skiing is a refreshing change from the classic golf getaway, and the advantage of adrenaline-pumping activities is that they can really do wonders for building team-work and creating a happy and productive work atmosphere. In an energetic city like ours, there are of course a variety adrenaline-pumping  Montreal activities to choose from, whatever season you are visiting. While Canada has a few other top ski destinations, the advantage of coming to Quebec is that you have two exciting cities (Montreal and Quebec City) close by! Well renowned for their vibrant nightlife, festivals, and restaurants, a stay in Montreal will ensure that the excitement level of your group doesn’t drop at the end of the slopes.


Awe-inspiring Mont Tremblant

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